Author and Submission Guidelines
Submission types, review process, and requirements before and after initial acceptance.
Key points on this page
- Submission Types
- Publication and Archival Status
- Author Requirements
- Requirements for Initial Submission
- Checklist for Initial Submission
- Review Process
- Requirements After Initial Acceptance
- Media Hosting
Submission Types
Submissions fall into three groups: paper, abstract, and proposal submissions.
Paper Submissions
| Category | Description | Total Length (including references and AI Usage Disclosure) |
|---|---|---|
| Full Paper | Complete work with thorough evaluation | 8-10 pages |
| Short Paper | Focused contributions, early results, or position papers | 5-7 pages |
| Poster Paper | Work in progress and emerging ideas for discussion | 3-4 pages |
| Demo Paper | Systems, prototypes, tools, or creative work | 2-3 pages + 2-minute demo video |
Abstract Submissions
| Category | Description | Abstract (Up to # of words) | Additional Required |
|---|---|---|---|
| Poster-Only | Posters without a paper | 300 words | 1-page e-poster (PDF) |
| Demo-Only | Demos without a paper | 300 words | 2-minute demo video |
| Lightning Talk | Bold ideas and emerging directions | 300 words | — |
| Industry Talk | Practical insight, new trends, and real-world case studies | 300 words | — |
| Previously Published Work | Peer-reviewed journal or conference papers already published elsewhere, for presentation only | 300 words (revised) | Original DOI link |
Proposal Submissions
| Category | Description | Total Length |
|---|---|---|
| Workshop Proposal | Half-day or full-day focused programs on emerging areas | Up to 4 pages (2-page main text + 2-Page info) |
| Panel Proposal | 60- or 90-minute moderated panels around one open question | Up to 4 pages (2-page main text + 2-Page info) |
Publication and Archival Status
All accepted archival papers will be published in the indexed Cross-AI conference proceedings. Authors may optionally have their papers considered for further publication in an IEEE-published Cross-AI Special Edition, subject to Cross-AI approval and an additional publication fee.
- Proceedings: published as part of the permanent scholarly record (archival).
- Non-archival repository: posted in the Cross-AI non-archival repository, not published in the proceedings.
- Program abstract: abstract posted on the conference platform with the program.
| Submission Type | Archival Status | Proceedings | Non-archival Repository | Program Abstract |
|---|---|---|---|---|
| Full/Short Paper | Archival | ✔ | — | ✔ |
| Poster/Demo Paper | Archival | ✔ | — | ✔ |
| Poster/Demo Paper | Non-archival | — | ✔ | ✔ |
| Abstract Submission | Non-archival | — | ✔ | ✔ |
| Previously Published Work | Non-archival | — | — | ✔ |
| Proposal Submission | Archival | ✔ (abstract) | — | ✔ |
Author Requirements
1. AirBalloon Accounts
All authors, not only the submitting author, must have an account on the AirBalloon conference management system and be added to the submission with the email address of that account. Submissions listing authors without an account may be desk-rejected.
2. Author List
The author list must be complete by the submission deadline. Author order may be changed afterward; adding or removing authors requires Program Chair approval.
3. Author Information
Each author must provide an accurate name, affiliation, and email address in their AirBalloon profile and declare any conflicts of interest.
4. Reviewer Nomination
Paper submission may need to nominate at least one reviewer candidate. The candidate may be an author or another qualified researcher recommended by the authors. Each candidate must have an AirBalloon account and a complete reviewer profile; candidates can sign up as a reviewer on AirBalloon.
Qualified nominees may be invited to review other submissions, but never their own.
Requirements for Initial Submission
The following requirements apply to the initial submission.
1. Where to Submit
All submissions are made through the AirBalloon conference management system. When submitting, select the venue: the main program, a frontier session, or a workshop. Some frontier sessions and workshops run on their own schedules; see their pages.
2. Review Type and Anonymity
| Review | Applies to | Author information |
|---|---|---|
| Double‑blind | All paper submissions (Full, Short, Poster, and Demo Papers) | Remove all author names, affiliations, and email addresses from the submission, including supplementary materials |
| Single‑blind | All other submission types (abstract and proposal submissions) | No need to remove |
3. Paper Submissions
All papers follow the IEEE conference manuscript template, use US Letter format, are written in English, and are submitted as PDF files within the page limit for their category. Papers may include supplementary materials, such as appendices, code, or data. Poster and Demo Papers may be submitted as archival or non-archival (see Publication and Archival Status).
3.1 First-Time Submissions
Papers presenting original work that has not been published or previously submitted for review follow the requirements above; no additional materials are required. Non-archival papers may include works in progress seeking feedback.
3.2 Previously Reviewed but Not Yet Published Papers
For papers previously submitted to major AI, machine learning, natural langauge processing, computer vision, robotics, graphics and visualization, and signal processing conferences (e.g., NeurIPS, ICML, ICLR, ACL, EMNLP, CVPR, ECCV, AAAI, ICRA, IROS, CoRL, SIGGRAPH, ACM MM, ICASSP, HCI, KDD, etc.), authors may include the original reviews as supplementary material. Please clearly indicate the conference and provide a separate document summarizing the revisions made in response to the reviewers’ comments. This information may help expedite the review process.
4. Abstract Submissions
Abstract submissions have no accompanying paper and do not use the IEEE template. The abstract is filled out in the submission form, and supplementary materials may be included. For additional materials, see the corresponding call.
Previously published work (presentation only) must meet the eligibility rules in the Policy on Previously Published Work.
5. Proposal Submissions
Proposal submissions follow the requirements, dates, and review criteria in their respective calls, and may include supplementary materials.
6. AI Usage Disclosure
All submissions must disclose substantive AI use following the AI Usage Policy:
- Paper submissions: Include an “AI Usage Disclosure” section as the final section before the References. This section counts toward the page limit.
- All other submissions: Complete the AI Usage Disclosure form in the conference submission system.
See AI Usage Disclosure in the AI Usage Policy for the disclosure categories and the statement to use if no disclosure is required, and AI Usage Disclosure Requirements for details, including the option to provide a detailed disclosure in the supplementary materials.
Checklist for Initial Submission
Before submitting, check that:
- You have read the Desk Rejection Policy and the AI Usage Policy.
- All authors have AirBalloon accounts and are added to the submission (AirBalloon Accounts).
- The correct submission type and venue are selected (Where to Submit).
- Papers: IEEE template, US Letter PDF, within the page limit (Paper Submissions).
- Papers: all author names, affiliations, and email addresses are removed, including from supplementary materials (Review Type and Anonymity).
- Abstracts: within 300 words, with any required e-poster, demo video, or DOI link (Abstract Submissions).
- Proposals: the requirements in the corresponding call are met (Proposal Submissions).
- AI use is disclosed (AI Usage Disclosure).
- At least one reviewer is nominated, if required (Reviewer Nomination).
- The submission is made before the deadline (Important Dates).
Review Process
Paper and abstract submissions go through multiple review rounds. Proposal submissions receive a single acceptance decision, following their calls.
| Round | What is reviewed | Outcome |
|---|---|---|
| 1. Initial Checks | Initial submission: desk rejection screening | Proceed to peer review, or desk rejection |
| 2. Peer Review | Initial submission that passes initial checks | Initial acceptance or rejection |
| 3. Final Review | Revised submissions and presentation materials (see Requirements After Initial Acceptance) | Final acceptance or rejection |
Submissions that do not pass the final review are rejected and removed from the program and proceedings, even after initial acceptance.
Desk Rejection Policy
Submissions may be rejected without full review under the Desk Rejection Policy, for example if they are out of scope, violate formatting or anonymity requirements, are incomplete or late, list authors without conference management system accounts, violate the Research Integrity Violations and Sanctions Policy, or violate the AI Usage Policy. Desk-rejection decisions are final with respect to the submission concerned; alleged serious research integrity violations may also be handled separately under the Research Integrity Violations and Sanctions Policy.
Requirements After Initial Acceptance
Paper and abstract submissions that pass initial acceptance provide the following for the final review:
- Archival papers: a camera-ready version for the proceedings that addresses the reviewers’ comments.
- Non-archival papers: a revised version for the non-archival repository.
- Abstract submissions: a revised abstract for the non-archival repository (previously published work: program abstract only).
- All paper and abstract submissions: presentation materials, such as a pre-recorded presentation video. Presentation materials are required; submissions without them will not be included in the program.
Accepted proposals provide a final abstract for publication in the proceedings.
Detailed instructions and deadlines will be sent to accepted authors. See Important Dates for the final revision and presentation materials deadline.
Registration and Presentation
At least one author of each accepted submission must register by the Early Registration deadline and present the work. See Registration for registration types, fees, and other details.
Media Hosting
Media hosting is available only for accepted submissions. Their presentation pre-recordings, demo videos, e-posters, audio, and other approved media will be hosted on the conference platform and made openly accessible for up to two years. Media hosting and open access are included in the Author registration fee.
Existing recordings of previously published work that are linked from the schedule remain on their original sites and are not hosted on the conference platform.
Live Recording Policy
To foster open and candid exchange, Cross-AI will not record live sessions, except for keynotes.